DISC: new police crime reporting and Witness Statement system

  • Direct-to-police crime reporting: Crime Reports, plus optional Witness Statements with witness contact details and declarations;
  • Ensures full compliance with Home Office Counting Rules and National Crime Recording Standards;
  • Seamlessly integrated with DISC App; initiate crime reporting easily, quickly and where and when you need to;
  • Addresses the problem of uploading CCTV footage; enables quick upload of CCTV stills for recognition purposes;
  • Full integration with proposed police.uk ‘Single Integrated Layer’ for seamless integration with Niche, Athena and other police back-office document- and case-management systems;
  • Copies of Crime Report and Witness Statement sent to reporter in PDF format;
  • All Crime Reports and Witness Statements stored in reporter’s own secure, confidential ‘My Reports’ section in DISC;
  • Free to all DISC-enabled crime reduction partnerships; free to all police.

Littoralis Limited has launched its new direct-to-police crime reporting system, available free of charge as part of its DISC on-line system for crime reduction partnerships. Through over 145 implementations, DISC currently supports more than 270 towns, city-centres, rural areas and major shopping centres around the country.

The new Crime Reporting system enables DISC users to submit Incident Reports through DISC to their local DISC Administrators – and to ‘escalate’ any of them into crime reports sent direct to local police and, optionally, to include formal Witness Statements.

Says Littoralis director Charlie Newman: “Across the country DISC currently generates up to 3,000 incident reports a month, and rising. These all go to each local DISC system’s Administrator for processing. Many of them are of no interest to police - but some relate to notifiable crimes.

“The police have a statutory obligation to record and investigate crime, so the new system enables DISC users not only to submit incident reports to their local Administrators but, where the incident may constitute a crime and hasn’t already been reported to police, send them on to police as crime reports without the need to re-key”.

While the police want crime reports, it is costly to process ‘small ticket’ reports conventionally. So the DISC crime reporting system has been designed to integrate as efficiently as possible with police processes. The report itself includes everything that they need to process the report in compliance with ‘Home Office Counting Rules’ and the National Crime Recording Standards. It provides, in one document, all the information that the police need to assess whether the incident is a notifiable crime, whether there is sufficient evidence to progress the matter and, if so, where and how to access the evidence.

A Witness Statement may be an important part of that evidence, so the DISC system enables the user to create and submit such a statement as an attachment to the Crime Report itself. Witness Statements (or ‘MG11s') are formal documents which may be used in court – so each comes to police complete with Home Office-required witness declarations showing that the witness has been suitably informed about his/her rights and obligations.

In June DISC launched the DISC App (for iPhone and Android) and naturally the Crime Reporting system can be initiated from the App. “The App has hugely increased the participation level of DISC users” says Newman. “Thanks to the App more users are accessing DISC, and those that always have used DISC are using it more. That will translate into more crime reports”.

The DISC Crime Reporting system also addresses two problems about CCTV footage and online reporting. Transferring footage from a user’s CCTV system into a separate online reporting system is usually time consuming and where it requires the use of transportable media, inherently insecure. And the sheer bandwidth (and time) required to upload footage online means the process is slow and expensive.

The DISC system doesn’t require users to upload large CCTV files; instead users upload stills taken direct from their CCTV systems, which are then displayed in the crime report. "Adding those stills to the crime report through the App couldn’t be simpler" says Newman. "Users simply point their App’s on-board camera at their CCTV display and - snap!" The Crime Report includes details of availability of CCTV footage – and where and how to access it.

Preparing crime reports and Witness Statements online and sending them direct to police has the potential to save them a great deal of administrative time and money. Additionally, with police forces investing in cost-reducing back-office case- and document-management systems, the DISC Crime Reporting system has been designed to be fully compatible with the so-called ‘Single Integrated Layer’ which is being developed by Police.uk.

“Littoralis is very supportive of this project” says Newman, “which could save every police force in the country a great deal of money while, at the same time, enhancing the level of service that police provide to the public.”

In addition to easy, quick submission of crime reports and Witness Statements to the police, the system offers other useful features to users. Each user can access his or her own confidential ‘My Reports’ section of DISC where all their crime reports and Witness Statements are stored for future reference. Reports can also be saved in draft form where users want to come back to complete their reports later.

The DISC Crime Reporting system is provided to all DISC customers within their existing Licence; there is no charge to police.